An example of a letter of gratitude to an organization for work performed. Thank you letter - samples
The successful development of a company largely depends not only on the actions of management, but also on how productive the work of employees is. When there are incentives, people will definitely try. The company can stimulate not only financially, but also morally - to express gratitude for the work.
What is this document and why is it important?
A so-called thank you letter is a non-commercial business letter that expresses gratitude to an employee for certain achievements. For example:
- execution of an order;
- plan overfulfilment;
- successful implementation of the project;
- initiative, etc.
At first glance, it may seem that gratitude for Good work, many years of work or no one needs cooperation. But this is a misconception.
Firstly, the employee will be pleased that management appreciated all the efforts. Recognition and respect will appear among others and colleagues. As a result, you will want to do even better.
Secondly, this type of reward encourages colleagues to observe labor discipline and successfully perform their duties.
Thirdly, the fact of reward has a positive effect on the employee’s career.
Article 191 of the Labor Code of the Russian Federation lists different types incentives. Among them is a declaration of gratitude. If you don’t have the opportunity to give a bonus or buy a valuable gift, please your employees with at least a letter of gratitude.
When they make a decision
A prerequisite for the execution of the document in question is the conscientious performance of duties in accordance with:
- with job description;
- labor protection requirements;
- internal regulations;
- qualification characteristics of the work;
- other documents.
The main reason for declaring gratitude for an employee’s work may be:
- improvement of labor indicators;
- participation in a significant event;
- proposals for improving the organization's work;
- significant overfulfillment of the work plan;
- implementation of a serious project;
- improvement of enterprise technologies, etc.
Specific merits must be recorded in the company’s internal regulatory documents.
What formalities need to be completed
When declaring gratitude for work, an employee must comply with some formalities so that no questions arise from regulatory authorities. Remember 3 things:
How to write gratitude: a general approach
Many employers are interested in the question of where to get a sample and how to write a thank you letter for good work. There are no strict rules, but when composing the text, try to adhere to formal business style and use letterhead. General structure document is something like this:
How to write a thank you letter for cooperation
A sample text of gratitude for cooperation is presented below. This paper contains the same details as when writing business letters: FULL NAME. person, position. They also put the employer’s signature, his position, initials and surname.
The peculiarity lies in the fact that they express words of gratitude and hope for continuing business relations in the future.
Moral encouragement for conscientious work
When a person works with great dedication to achieve high economic performance and performs duties efficiently, be sure to reward him with gratitude for his conscientious work. Otherwise, over time, the “spark” may go out. Especially if it is not possible to present the award. Example text:
How to reward employees with many years of experience
Some people have been working in the organization for more than one year. It would be unfair not to pay attention to this. Reward them with gratitude for their many years of work. A sample text is provided below:
Reward for quality work done
If you want to express gratitude to an employee for the work done, the content of the letter could be as follows:
Remember this effective way incentives, like a letter of gratitude. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.
Thanksgiving letters occupy a special place in business correspondence. Gratitude is a powerful tool for motivating employees, maintaining relationships with partners, and attracting customer attention. This is one of possible ways say thank you to a person or organization in a more formal manner. You should always thank people for their good deeds so that they continue to do them in the future. Great way saying thank you is write a thank you letter.
For employees personnel service Quite often you have to deal with writing thank you letters. Some companies have special provisions on letters of gratitude, which spell out the rules and regulations for the execution of these types of letters, as well as the criteria by which employees can be rewarded with gratitude. However, writing thank you letters isn't always easy. We offer step by step instructions writing a thank you letter.
1. Contact the recipient.
In organizations, it is customary to address employees in the traditional way. “Dear...” It is this kind of treatment that emphasizes respectful attitude on the part of management. Words should be avoided "Dear" or "Mr. (Mrs.)". In a letter of gratitude to an employee, such an appeal will look awkward and insincere. In addition, such treatment does not correspond to the norms of official business style.
Appeal “Dear (name, patronymic)” appropriate for personal use. If gratitude is addressed to the team, then it is better to use the form "Dear Colleagues!", and in the text of the letter specify which team is being thanked. When they send a letter of gratitude to another company, they turn to the manager, and in the body of the letter they express gratitude to the team or the entire organization.
2. Tell us who initiated the gratitude.
“Drevo LLC thanks”;
“Management of company “X” ...”.
It should be remembered that on behalf of the organization, thanking another organization for providing services, goods or opportunities. When you want to thank an employee or the team of your company, it is better to contact them on behalf of the manager:
"We thank …";
“We are sincerely grateful...”;
“On behalf of the entire Company I would like to thank...”
The following address may look especially solemn and unconventional:
“As the head (director) of the Company, I would like to sincerely thank...”
This option is best used in exceptional cases, when you need to thank for a contribution that is significant throughout the company.
3. Tell who you are thanking.
Gratitude can be addressed either to one person or to a team, management, or organization. Personal gratitude allows you to single out a person from the team for his achievements, successes, and professionalism. In this case, personalization occurs in the address and in the body of the letter you address the addressee to you :
"Thank you";
“On behalf of the entire Company, I want to thank you.”
When turning to a manager to thank the entire organization for providing services and opportunities, the text needs to clarify to whom the gratitude is addressed:
“Company X thanks your company”;
“We sincerely thank the team of your company”;
“Company “X” sincerely thanks the employees of your company’s division...”
When we address the team with gratitude, it would not be amiss to list the personalities in the text (but no more than 5–7 people):
"Dear Colleagues! As a manager, I am very grateful to the team of the scientific and editorial department of our company, namely Ekaterina Ramazovna Ivanova, Tamara Mikhailovna Moroz, Marina Nikolaevna Monastyrskaya...».
If the team is large, then there is no need to list everyone by name, but it is better to name the team leader:
"Dear Colleagues! As a manager, I am very grateful to the team of the scientific and editorial department of the Stalker publishing house., headed by Moroz Tamara Mikhailovna...».
4. What are you giving thanks for?
They thank and say “thank you” for something. Just don't give thanks for everything:
“Dear Elizaveta Semyonovna! The team of Central City Clinical Hospital No. 6 thanks you for everything you have done for us».
Nothing specific, but a thank-you letter, like any business letter, loves specifics.
What can you be grateful for? This largely depends on the reason for writing the thank you letter and the recipient. If this is a letter to an employee, then you can thank for the professionalism shown in specific cases, perseverance, vigilance:
“Let me thank you for your significant personal contribution to the development of the enterprise, creative work, loyalty and devotion to Absolut CJSC for 15 years, and also express admiration for the level of your professionalism, dedication and leadership qualities, thanks to which our enterprise has achieved significant success and taken a worthy position place among competitors in the consulting services market».
Partners can be thanked for providing support, for providing opportunities, services, equipment, space, etc.:
“Real LLC expresses deep gratitude and sincere gratitude to MebelOpt OJSC for the high-quality and timely supply of furniture in 2014”;
“The management of the Cypress company thanks the management of the Expo exhibition center for the opportunity to take part in the international exhibition.” Innovative technologies in life and at work."
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5. Detail and specify what worked especially well.
Then you need to specify what worked especially well. This is what makes a thank you letter individual, it is this part that allows you to say and note something that is unique to that person. And the more individual this part is, the more the recipient will feel that he is valued as a person, and not just as a quality cog in a giant business machine:
“Let me thank you for your significant personal contribution to the development of the enterprise, creative work, loyalty and devotion to Absolut CJSC for 15 years. Thanks to your professionalism, dedication and leadership qualities, our company has taken its rightful place among competitors in the consulting services market, and this year won an international grant».
6. A wish for the addressee for the future.
Gratitude is a letter with a positive message. But this letter definitely needs to look into the future. Since you want to continue cooperation with this person, you need to wish him something good for the future:
“We wish your company further development and prosperity”;
"We wish you new original ideas, inspiration and inexhaustible optimism."
7. Express your hope for further cooperation.
This is also a very important detail of the thank you letter, because... By doing this we show that we want to continue cooperation in the future. Without the prospect of a future relationship, a thank you letter takes on the tone of a farewell:
“We look forward to further fruitful cooperation with you”;
“We hope that your personal qualities will lead our company to victory over our competitors more than once.”
The letter is signed by the head of the company or structural unit.
You can draw up a letter of gratitude on the organization’s letterhead either in typographical form or using a computer directly when drawing up the letter.
A handwritten thank you letter on the organization's letterhead and personally signed by the manager is considered a special sign of attention.
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7 original and non-standard examples of thank-you letter texts for cooperation. Choose the best option and edit for yourself, all texts can be downloaded in Word. What should be the ideal thank you letter? simple tips, which will help you write the best letter of gratitude for your cooperation.
A thank you letter is recognized by many experts as one of the types of business letters. As a rule, this type of writing is used in collective organizations related by profession or study. The closest definition to a letter of gratitude can be considered the well-known diploma, which is usually awarded in schools and sports clubs for achievements.
A letter of gratitude can be addressed to both a specific person and the organization as a whole, for example, for fruitful cooperation. In this article we offer several options for writing a thank you letter for cooperation. The texts of the letters are given below.
The procedure for writing such letters is discussed in the article: .
1. Text of a letter of gratitude for cooperation addressed to the employee.
Dear Zinaida Valerievna!
Surely you know that our young company cannot yet boast of significant work experience and a rich pedigree. But our company has something much more significant: employees like you!
Let me express to you warm words of recognition and gratitude for the fact that you have been honestly working for the benefit of our company almost from the very first day! Our team remembers how you and everyone else steadfastly overcame all difficulties initial stage the development of our common brainchild; how they helped less experienced colleagues with good advice and supported them with warm words at the right time.
Largely thanks to you, our company is now rapidly developing and opening up tempting horizons for all of us. Your intelligence, your experience, your kindness played a huge role important role for the common good!
We are sincerely interested in continuing cooperation, we wish you warmth, health and love!
2. Example of the text of a letter of gratitude for cooperation addressed to staff
Dear colleagues, employees of our wonderful Hypermarket LLC!
On behalf of the Board of Directors, we congratulate you on successfully achieving your business goal this year! Our common success is great!
Throughout the whole year, you have worked courageously and selflessly to complete the tasks assigned to you. And you did it! Thanks to your common efforts, your collective spirit, our company will enter the New Year one of the most prosperous in the city.
We appreciate you and sincerely wish you warmth, love, family comfort and high salaries!
Best regards, General Director.
3. Example of a letter of gratitude for cooperation addressed to partners
Dear partners!
I express my sincere gratitude to you for our fruitful cooperation! Our joint efforts led us to a natural business victory! I believe that in the future we will be able to maintain and continue our partnership.
I wish you health, personal prosperity, new mutually beneficial projects and conquering even more inaccessible heights in our difficult business.
4. An example of a letter of thanks for cooperation to a partner
Dear …!
We greatly appreciate our cooperation with your company over the past 5 years.
We are well aware that the success we have achieved in last years is the result of painstaking collaboration, constant daily interaction with your specialists. Thanks to your openness, desire to understand and satisfy your partner’s needs, and focus on improving performance indicators, our relationship grows stronger every year, and we conquer new heights in capturing the attention of consumers.
We express our gratitude to you for your joint work and hope for further strengthening of existing relations and growth of indicators achieved during joint activities.
We wish your company prosperity and success!
Sincerely…
5. An example of a text of gratitude for cooperation to the partner’s team
Dear...!
On behalf of our company, we express our deep gratitude to the _________ team for the mutually beneficial cooperation and support provided during advertising events aimed at developing new customer channels. The dedication and integrity of _______ employees allowed us to achieve amazing results. Our company has reached new market sales, thanks to the professional approach of the ________ organization team to carrying out advertising company our product.
We sincerely hope that this interaction between our companies was not the last, and we look forward to strengthening and expanding partnerships in future!
Sincerely…
6. Example of an official thank you letter for cooperation to a partner
Dear…!
LLC "___" represented by general director _______ expresses gratitude to the team and management of ___ LLC for successful long-term cooperation. Over the years of interaction, the relations between our companies have strengthened, thanks to common interests we have achieved best results at work. We express hope for further development of our relations and access to new level cooperation with closer relationships.
Sincerely…
7. Text of the letter of gratitude to the supplier for cooperation
IP ___ expresses gratitude to LLC ___ for long-term cooperation and uninterrupted supply of products to our company’s warehouses. The professionalism of your specialists, attention and understanding of our needs have ensured the most positive history of the relationship between our companies.
We hope that partnerships will only grow stronger over the years, and no obstacles will stand in the way of strengthening the relationship between our companies.
Sincerely…
Video - how to write the best thank you letter
Thank you letter to employee– a business letter expressing gratitude to the employee for his work and other results in the development of the organization. Psychologists say that for auditory perception A person is most pleased with words such as his name and thank you. So why not do this if a person really deserves words of gratitude and praise. A thank you letter is one of the options for business letters and plays the role of an integral part of business etiquette. In this article we offer several examples of writing a thank you letter to an employee of an enterprise.
As a rule, a letter of gratitude is formatted in any form, thanks to which gratitude is expressed for certain achievements and merits.
Examples of thank you letter texts to employees
Let's consider standard samples letters of thanks.
#1. Sample letter of gratitude to an employee from the director
I express my gratitude to you and express my gratitude for the successful and quality work. I would like to inform you that according to my observations of your activities, it turned out that you do your job perfectly, I also noted that you use non-working, personal time to complete work or assignments on time. I truly appreciate all that you do to help achieve our common goals and objectives. For me, you are a reliable, talented and intelligent employee. I am sincerely very glad to see you on our staff. Sincerely, Director of Alpha LLC |
#2. Sample format of a thank you letter to an employee for participating in an event
#3. Text of a thank you letter to an employee from the team
| Dear Konstantin Leonidovich, I would like to express my deep gratitude and universal gratitude to you for impeccable work and for making invaluable contributions to our organization. We are very glad that you are working with us, all our employees say only positive reviews and with sincere respect. I cannot imagine a more, better, responsible employee than you in the position you occupy. You have fully justified our trust and compliance with your knowledge of the matter. I thank you for your fruitful work in our organization, it is truly invaluable. This is an official letter expressing gratitude for the assistance, service, support, invitation, etc. The “code of politeness” of a business person stipulates: you should not wait for an opportunity to express gratitude to the addressee. This should always be done on time. Letters of gratitude are a guarantee of establishment and further support. Anna, good partnerships. Such letters will help you to be known as a well-mannered and decent person. Of course, it is impossible to list all forms of expressing gratitude, but we will give examples of typical ones. By using them, you can be considered a decent person and realize your plans in communication. UNI with partners: . Dear Sirs! . Let me express my sincere gratitude for the friendly welcome that... You arranged for the representative of our company, Mr.(surname) . We hope that the agreements reached at the meeting will have positive results . With this letter we also confirm the preliminary oral agreement that our representative Mr. will visit. you at the end of the month to continue negotiations . Dear Sirs! . Yesterday, (date), we completed negotiations with Mr.(surname) and hope that the results achieved are mutually beneficial . We would also like to take this opportunity to sincerely thank you. Thank you for visiting Mr.(surname). We are especially grateful for the friendly and open tone of the negotiations between the gentleman and the management of our company . Thanks again. Company team . Dear Sirs! . Please accept my sincere gratitude for financial assistance, which. You contributed to our publishing house. By. With your assistance, we will be able to provide the public with a much-needed “Dictionary of Synonyms.” We hope that it will help effectively master the Ukrainian language. . With gratitude and respect. Publishing team TYPICAL turnover1 will allow us to express our sincere gratitude for. Your generous charitable contribution 2 wants to thank. for your help and to assure you that we will be happy to provide mutual favors at the earliest opportunity 3. Express. I sincerely thank you for your hospitality 4. We would like to express our sincere gratitude for agreeing to extend the delivery time. During this time we were able to receive goods from the manufacturer 5. We write. With deep gratitude to you for your patience regarding the delay in delivery of the ordered item. Your product 6. Very grateful. To you for postponing the invoice payment deadline 7. First of all, thank you for. We send your order. Special offer for you 8. Thank you for the congratulations on the occasion of the company’s anniversary 9. We value highly. Your contribution: he. Will significantly support our foundation We express 10 on behalf of the management and the entire team. We sincerely thank you for your many years of fruitful work. 11. Sincerely grateful. To you for that. You spared no effort and time and always directed your talent to achieve success in our common cause 12. Once again we thank and express the hope that this is only successful start We can count on our cooperation in the future. Your help 13 Once again we express our sincere gratitude for everything. You have done for our university, and we wish you success. Your work 14. On behalf of all those interested in this noble cause, please accept our sincere gratitude 15. We would like to express our sincere gratitude for 16. Let me thank you again. You for 17. Thanks. With your help, we were able to solve the problem of paying scholarships 18. We would like to take this opportunity to thank you. Thank you for a wonderful meeting 19. Please accept our sincere gratitude for the support (help) provided to us during the renovation of the school premises 20. We sincerely hope that. You will continue to provide us with all possible (certain) financial assistance. 21. I would like to express my gratitude for the financial support provided to me 22. Thank you for sending the corrected invoices, thanks to which we were able to detect an unfortunate mistake that our accounting department made 23. In this letter I want to express. We sincerely thank you for the invitation to take part in the conference (exhibition, round table meeting) 24. Thanks. We will be able to successfully implement the action planned for this month to help children affected by the Chernobyl accident. Please accept our sincere gratitude 25. Thank you. You for the offer to take part in the implementation of the project to organize joint production. We hope that future cooperation will be successful and mutually beneficial 26. I would like to express my sincere gratitude for the organization. Meeting with you, which I hope was just as useful and enjoyable for you. for you, as for me 27. First let me thank you. Thank you for finding the time and opportunity to visit our company 28. This letter is a manifestation of our great respect and gratitude for the invaluable help that. You provided us 29. You undoubtedly deserve sincere and deep gratitude. 30. I don’t know how. Thank you too. You did me a great (invaluable) favor 31. I am greatly indebted to. You 32. This is very kind of you. by your side 33. Very. I am obliged to you (grateful) 34. Praise. To you from the bottom of my heart 35. I am very pleased, thank you 36. Very grateful for. Your concern Popular |
