What information is entered in the work book - a detailed list.

In the previous publication of the series we announced, you learned how to start work book and what entries need to be made when registering it on the title page. In the article we bring to your attention, we decided to highlight the basic rules for making entries in the work book when filling out the sections “Information about work” and “Information about awards”.

General rules for making entries

Before moving on to the description of specific entries in the work book, we note the most general rules that are established by two normative legal acts already known to you - the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by the Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (hereinafter referred to as the “Rules”) and the Instructions for filling out work books, approved by Resolution of the Ministry of Labor of the Russian Federation dated October 10, 2003 No. 69 (hereinafter referred to as the “Instructions”):

1. All information is entered on the basis of the relevant order (instruction) of the employer no later than a week. The exception is a notice of dismissal - it is made on the day of dismissal.
2. All entries made in the work book must exactly correspond to the text of orders (instructions).
3. Dates in all sections of the work book are recorded in Arabic numerals (day and month - two digits, year - four digits).
4. You cannot make any abbreviations when entering information (for example, you cannot indicate “order dated 02/09/2010 No. 017-ls” instead of “order dated 02/09/2010 No. 017-ls” or “clause 1, part 1, article 77 of the Labor Code RF" instead of "clause 1 of part one of Article 77 Labor Code Russian Federation".
5. All entries are made in the state language of the Russian Federation - Russian. However, by virtue of clause 6 of the Rules, the work book can be kept in two languages ​​- the second in this case will be the language of the republic within the Russian Federation, which has established its own official language, on the territory of which the employing organization is located. However, we note that the new sample work book form does not contain information on how to keep records in a second language. There is no such indication in the Rules. It appears that entries in the second language - republics - are entered after entries in Russian using a similar method of registration.
6. The employer is obliged to familiarize the employee with each entry1 made in the work book against his signature in his personal card (unified form No. T-2), where this entry is duplicated. The form of the personal card itself was approved by Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment.”

Rules for entering information about work into the work book

Information about work in a particular organization begins with information about hiring. Let's look at the basic rules for entering this information.

What information is required when applying for a job?

When an employee enters the main place of work for a period of more than 5 days, the employer is obliged to make a record of employment in his work book (submitted by the employee or issued by the same employer when hiring an employee for whom this main place of work is the first).

When making a job entry, you must adhere to the following sequence:

1. First, in the 3rd column of the “Information about work” section, the full name of company, as well as the abbreviated name of the organization (if any) in accordance with its constituent documents (charter, constituent agreement, regulations).

In large companies, the following approach is often used to facilitate the work of repeatedly entering employment records. A special stamp with typesetting text containing the name - full and abbreviated - of the organization is ordered. The imprint of such a stamp in the work book replaces the entry made by hand. It is also advisable to do this in cases where indicating in the work book two versions of the name of the organization (full and abbreviated) by hand takes up many lines.

2. Under the above heading in the 1st column, put by hand (further all entries are made only by hand) serial number of the entry being made. For example, if the last (previous) number of the dismissal record was “31”, then upon subsequent hiring, the next serial number is assigned - “32”.

4. Then in the 3rd column an ​​entry is made about acceptance or appointment to a structural unit of the organization, indicating its specific name 2 , name of position (work), specialty, profession indicating qualifications.

As a rule, the name of the position (work), specialty, profession with an indication of qualifications is made in accordance with staffing table- a document that every organization must have. However, if, in accordance with federal law, the performance of work in certain positions, specialties or professions is associated with the provision of benefits or the presence of restrictions, then the name of these positions, specialties or professions and qualification requirements they must comply with the names and requirements provided for in the relevant qualification reference books, approved in the manner established by the Government of the Russian Federation. Currently in effect:

• Qualification reference book for positions of managers, specialists and other employees, approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37, and
• Unified Tariff and Qualification Directory of Works and Professions of Workers, separate issues of which were previously published in different time were approved by resolutions of the State Committee for Labor of the USSR and the Secretariat of the All-Union Central Council of Trade Unions, and general provisions were approved by Decree of the State Committee for Labor of the USSR and the Secretariat of the All-Union Central Council of Trade Unions dated January 31, 1985 No. 31/3-30.

Note! If these rules are ignored, the employee may have difficulties when assigning a pension, including with regard to crediting the period of work in positions (in professions or specialties) associated with harmfulness: employees of the territorial branch of the pension fund may refuse to count the corresponding period as a benefit to the employee. with reference to the fact that in the lists of positions, specialties and professions, according to which the right to preferential accrual is granted, this position (specialty or profession) is not present.

In addition, in practice, it is important to understand which titles refer to positions and which to professions. Unfortunately, often those responsible for maintaining work records do not distinguish between work by position and profession and make, for example, the entry: “Fitter hired for the position,” although a mechanic is a profession, not a position. The correct entry would be: “Accepted by a mechanic.” In order to accurately determine which name is correctly attributed to a position and which to a profession, you can use the above reference books, as well as All-Russian classifier professions of workers, positions of employees and tariff categories (OKPDTR), approved by Decree of the State Standard of Russia dated December 26, 1994 No. 367. These documents will help to avoid mistakes not only when making entries in work books, but also when concluding employment contracts with employees, when issuing orders ( orders) on hiring.

Another common mistake in practice when making entries in work books is the incorrect use of the words “accepted” or “appointed”. The fact is that appointment to a position can take place in strictly defined cases, namely, only in cases where this is provided for by regulatory legal acts or the charter (regulations) of the organization, for example, heads of branches and representative offices legal entity. In all other cases, it is unlawful to indicate appointment to a position. The wording “enrolled in the position” is equally incorrect.

By the way, if the work book belongs to a woman, then the corresponding verbs must be written in the feminine gender: “accepted”, “appointed”.

When making entries in the work book about hiring, the requirement that the employment records exactly correspond to the order (instruction) of the employer is often incorrectly interpreted, reproducing the text of the order (instruction) in the work book indicating, for example:

• the fixed-term nature of the contract (“Accepted as a secretary-assistant under a fixed-term employment contract” or “Accepted as an accountant for the period from 02/01/2010 to 01/31/2011”);
• conditions for the presence of a probationary period (“Accepted to the position of assistant manager with a probationary period of three months”), etc.

Despite the fact that all these details are indeed established by the order (instruction) on hiring, their indication in the work book is unacceptable, since it contradicts the Instructions and means a violation of the rules for making entries in the work book. Analysis of the text of the Instructions allows us to conclude that the entry in the work book about hiring should only include an indication of where and by whom the person was hired, excluding the specific nature of the work and other conditions of employment with this employer.

5. Finally, in the 4th column the name of the organizational and administrative document is indicated on the basis of which the employment record is entered into the work book - an order (instruction) or other decision of the employer - indicating its date (first) and number (after the date ).

Example 1

Semenova E.M. accepted into Nagatinskaya Zastava LLC as an assistant manager, which is reflected in the hiring order No. 023-ls/p dated February 11, 2010. It is necessary to make the following entry in the work book of Semenova E.M.:

What to do with an old-style work book?

What if a person comes to your work and brings a work book in a form that was approved earlier than the form that is used now? You will find the answer to this question in the Decree of the Government of the Russian Federation dated 04/16/2003 No. 225 “On work books”, in paragraph 2 of which it is established that work books of the new sample will be put into effect from 01/01/2004, and work books available to employees of the previously established samples are valid and cannot be exchanged for new ones.

This means that work books issued on old forms from 1973 are recognized as valid provided that the employee was hired at the first main place of work in the period from 01/01/1975 to 01/01/2004. If your employee’s work book was opened before 01/01/2004, it is necessary to make entries in it, and not to draw up a new work book according to the currently valid form, if there are free lines in the “Work Information” section. When the free space runs out, you should fill out an insert in the same work book, but on the 2004 form, and further information about the work will be entered into it later.

However, making an entry for employment is only the very beginning of filling out the “Work Information” section of the work book when working in a given organization.

What information is entered during the employee’s working life in the organization?

During the period from the date of hiring to the date of dismissal, a number of entries can be made in the “Work Information” section of the employee’s work book. Let's look at them in detail.

1. During the period of work in the organization, an employee may be assigned a new rank (class or category). Then, on the basis of the order (instruction) of the employer, it is necessary to make a corresponding entry in his work book (clause 3.1 of the Instructions).

Example 2

Evseeva E.P. works as a 3rd category assay laboratory assistant at Family Doctor LLC. By Order No. 043-a of February 18, 2010, she was assigned the 4th category, about which the following entry was made in the “Work Information” section of Evseeva E.P.’s work book:

The establishment of a second and subsequent profession, specialty or other qualification for the employee is also noted, indicating the corresponding categories of these professions, specialties or skill levels.

Example 3

A 3rd category car repair mechanic, P.S. Sergeev, working at Avtostan CJSC, has been given a second profession - engine tester with a 6th category. In the “Work Information” section of the work book, this will be reflected as follows:

2. In the work book records are made about the employee’s transfer to another permanent job with the same employer. Let's figure out what situations are meant by such a transfer and how to correctly make entries in the work book. According to Part 1 of Art. 72 of the Labor Code of the Russian Federation, the transfer of an employee to another permanent job with the same employer can take place in three cases:

A) when a job function changes employee (i.e. change of position, profession, specialty indicating qualifications; assignment of a different type of work). For example, a transfer to another job with the same employer will result in the employee being promoted;

Example 4

Legal Adviser of OJSC "Cypress" Arkadyev V.V. promoted to the vacant position of deputy head of the legal department. This is reflected in the work book as follows:

b) when a structural unit changes;

Example 5

Department accountant accounting and audit of LLC "Ulysses" Sukhanov A.P. transferred to the labor department and wages for a similar position.

V) when changing both the labor function and the structural unit.

Example 6

Chinareva S.S. hired to work in the office of Saracen LLC as a secretary. She was subsequently transferred to the HR department as an inspector.

Note! If the transfer is temporary, an entry in the employee’s work book about such a transfer is not made.

In itself, a change in an employee’s wages, a change in his work regime, as well as the transfer of an employee in the same organization to another workplace, to another structural unit in the same area, assignment of work on another mechanism, if the employee’s labor function does not change, are not considered a transfer and do not require changes to the work book.

3. In case company name changes An appropriate entry must be made in the workers’ work book. The fact is that if you do not enter it, you will get a paradoxical situation - the employee is accepted into one organization, and when making a record of dismissal, the seal of the organization will be affixed with a different name. This will make it possible in the future, when applying for a pension, to doubt the legality of including time worked in such an organization in the relevant length of service, as a result of which the employee will most likely be required to submit additional supporting documents - certificates from the place of work, from the state archive, etc. To prevent such doubts from arising, it is important to correctly make an entry about the renaming of the organization in the work books of all employees in the “Work Information” section:

• in the 3rd column an ​​entry is made: “Organization such and such has been renamed to such and such as of such and such date.” The specified information in this column can also be entered by affixing an imprint of a typesetting stamp containing the corresponding text;
• in the 4th column the basis for the renaming is indicated - an order (instruction) or other decision of the employer, its date and number."

We emphasize that a change in the name of an organization in itself is not a reason (ground) for terminating employment contracts with employees, therefore, in such a situation, it is impossible to record a dismissal!

Example 7

According to the decision of the general meeting of participants, formalized by Minutes No. 02 dated February 10, 2010, the Premier Consult Limited Liability Company was renamed into the Premier Consulting Company Limited Liability Company from February 17, 2010. Considering that the organization employs more than 1000 employees , the HR department ordered a typesetting stamp in advance, with the help of which the corresponding entry was made in the workers’ work books (see sample on the next page).

Note! The stamp imprint, like the entry made manually, must completely fit in the 3rd column of the “Information about the work” section, without affecting the 4th column; otherwise, the entry will be entered incorrectly.

When reorganizing an organization (the Civil Code of the Russian Federation provides for 5 forms of reorganization: merger, accession, division, separation, transformation), changing the owner of its property (for example, in the case of transferring the property of a municipal enterprise into state ownership) or changing the jurisdiction/subordination of the organization (for example, in in relation to a research institute, when the department to which the institute is subordinate changes, this information is also reflected in the work books of employees if this affects the name of the organization.

According to Part 1 of Art. 75 of the Labor Code of the Russian Federation, when the owner of the organization’s property changes, the new owner has the right, no later than three months from the date on which his ownership rights arise, to terminate employment contracts only with the head of the organization, his deputies and the chief accountant (Clause 4, Part 1, Article 81 of the Labor Code of the Russian Federation). The new owner cannot terminate employment contracts with the remaining employees on his own initiative.

By virtue of Part 5 of Art. 75 of the Labor Code of the Russian Federation, when reorganizing or changing the jurisdiction/subordination of an organization, employment contracts with employees are not terminated.

In all of the above cases, termination may occur. employment contract in connection with the refusal of employees to continue working (clause 6, part 1, article 77 of the Labor Code of the Russian Federation).

For the employees who remain at work, entries are made in their work books in a manner similar to the entry made in connection with the renaming of the organization (see Example 7).

4. Entry into the employee’s work book on changing the name of a position (profession) or structural unit are entered in the same way. The basis for making such entries will be an order (instruction) or other decision of the employer on the appropriate renaming.

5. Entries are also made in the work book about the time of military service in accordance with Federal law dated March 28, 1998 No. 53-FZ “On military duty and military service", as well as about the time of service in the internal affairs bodies, State fire service Ministry of Emergency Situations, institutions and bodies of the penal system, tax police authorities, authorities for control over the circulation of narcotic drugs and psychotropic substances and customs authorities; about the time of training in courses and schools for advanced training, retraining and training.

Example 8

Head of the legal department of Status LLC Lapina L.I. was sent by the employer for advanced training in State Academy professional retraining and advanced training for executives and investment specialists under the program " Effective work legal service of the organization." Upon completion of training, she was issued a certificate of advanced training dated February 15, 2010 No. 290.

Along with the listed cases of making entries in an employee’s work book, the current regulatory legal acts of the Russian Federation may also establish other, less typical cases. Thus, according to clause 22 of the Rules, clause 33 of the Instructions, an entry is made in the work books of persons who have served correctional labor without imprisonment at the place of work stating that the time worked during this period is not counted as continuous work. seniority.

Example 9

The article will be continued in the next issue of the magazine: we will explain what information is entered into the work book upon termination of an employment contract, and how to reflect information about awards and part-time work. After this, we will move on to a new task - correcting mistakes made when filling out the work book and making other changes to the records.

1. The exception is a record of dismissal/termination of an employment contract. A signature confirming familiarization with it is also placed in the work book itself.

2. Except for the case when the internal structural unit is not specified in the employment contract as an additional condition. At the same time, an indication of a separate structural unit of the employing organization - a branch, representative office or other separate structural unit - is mandatory.

Smolyaninova M.V., Deputy Head of the Legal Department of SPAR RETAIL CJSC

How to correctly make (register) an entry in the work book about hiring?

So that the wording on hiring a new person for a position meets all standards The following rules must be observed:

1. The ballpoint pen must have a blue tint; colored ink cannot be used.
2. We write the entry carefully, all letters and numbers must be readable and legible.
3. In the design, you need to avoid abbreviations, for example, you cannot write duty instead of position. This also applies to initials - only full name with surname and patronymic.

When is an entry made into the work book about hiring?

After drawing up the first document - an employment contract, you need to enter wording about acceptance.

Attention! This should be done within five days.

Who makes an entry in the work book about hiring?

The wording for admission to a new workplace is entered by the person who is responsible for maintaining books.

This is usually a duty assigned to the personnel officer, accountant or office manager with job functions of personnel administration.

Procedure for entering information

Formulations regarding admission are recorded in a certain sequence.

Attention! This structure cannot be changed.

Name of company

Open the new person’s employment document and enter the company name in the “Information” section. The wording is introduced without reduction, in accordance with the constituent documents of the company. The name can be shortened only if it actually exists.

Attention!In the first formulation About company do not enter the serial number and date. This is considered an error.

If a company has a large flow of personnel, for example, for work vacancies, then many companies order a special stamp with the name of the information. It makes the job easier personnel worker during mass selection and allows you to avoid mistakes.

Serial number of the entry being made

Under the company name in the first column the serial number is indicated. If last number was, for example, “5”, then the next number will be “6”. It is worth paying attention to the fact that everything entries are made only manually.

employment date

The second column records the date entry. The date of filling out the work book does not affect the date of hiring. Eg, new person accepted January 20, 2016. The line is recorded as 01/20/2016.

Record of acceptance into a structural unit

The next entry after the date is acceptance into the structural unit indicating the position.

The position is established based on the staffing table.

Every company must have this document.

Job titles should be determined based on qualification directory. They are approved by the Government of the Russian Federation. If you do not accept this rule, then a person may have difficulties when retiring.

It is important not to confuse the word “accepted.” This is the only wording needed in the book. It will be incorrect - “accrued”, “appointed”.

For women, the wording used is “accepted”; for men, accordingly, “accepted”.

Attention! It is prohibited to record in the book the nature of the employment contract, for example, part-time employment. The book only needs information about where and what position the new person went to.

The order of acceptance to work

The fourth column records the number and date of the admission order. First the date number is set, and then the number.

Signature and seal

Is a stamp placed on the work book when applying for a job?

Appointment Record not required sign and stamp it. If the book is new, you must follow the design rules title page(with stamp and signature).

In a book with existing employment records, no signatures or seals are required after the information about admission.

Registration of a work book when applying for a job for the first time, sample entry:


The photo shows a sample of how to correctly fill out a work book when applying for a job:

The entry “had no work experience before starting work” is not provided for by current regulations.

Ways to correct an incorrect entry

How to correct an incorrect entry in the employment record book?

When correcting incorrect wording legal acts must be taken into account:

1. Instructions for filling out books, approved by the Ministry of Labor of Russia on October 10, 2003 under number 69.
2. Labor Code. Articles about correct wording in books are considered.

Invalidation of an entry

If the wording is entered incorrectly, then the correct wording is entered in the next line under the new serial number.

Under the new correct wording the document on the basis of which it was entered is indicated.

The fact that the previous formulation is invalid, as well as the new entry, are entered under the same serial number.

Strikethrough

Crossing out in a work book unacceptable. According to the filling rules, this cannot be done.

Attention! Incorrect wording can be corrected only by invalidating it.

Making additions

Admission supplements need to be made invalidating the entry. For example, an HR employee indicated that a new person had been hired into the sales department as a development manager. But he needed to indicate the position of analyst. He invalidates the entry and records the correct wording.

The procedure for making corrections to the work book

Correct correction algorithm:

1. The serial number is entered in the line with the number.
2. The date of correction is indicated below.
3. Column three is a direct record of the correction. Correct: “Record No. is invalid.”
4. The correct wording is recorded in the “Information” column.
5. In the “Name” column, enter the number and date of the order.

The work book incorrectly indicates the date of employment, an example of correcting an erroneous entry:


You should fill in the admission information based on the set certain rules. Violate them when filling out books Not recommended.

Useful video

The following video will help you learn how to correctly register an appointment in a work book:

One of the main documents of an employee, indicating his work activity, is the employment contract, which is issued to him at his first place of work. In the future, when registering, they make an entry in the work book about hiring, and a note about termination. It is handed over to the personnel service upon admission, and received upon dismissal upon signature.

Since this form is considered one of the main documents today, it is very important to understand how to correctly make an entry in the work book.

The information contained in it is necessary for calculating pensions, confirming length of service when calculating sick leave, etc.

Therefore, the basic rules for registering labor documents are established by the provisions of the Labor Code of the Russian Federation and Resolutions of government agencies.

According to these standards, the personnel officer or responsible specialist must mark the employee’s entry to work at the business entity without fail if he has fulfilled labor functions more than five days. If the company is his main employer.

If an employee is hired part-time, then an entry in the work book needs to be made only at the request of the employee himself. Moreover, an entry in the part-time work book is made on the basis of a certificate from the second place by the personnel inspector of the main employer.

General rules Filling out the work book is as follows:

• All marks are made by hand by the HR specialist using a black, blue or purple pen.
• All notes entered into labor records are subject to mandatory numbering, which is carried out in ascending order. Numbers must not be repeated. Only used Arabic numerals Separate cells are provided for recording the date. First, the date is indicated in the cell with two digits, then in the next month - two digits are put in, and the year - four digits are put in.
• The first sheet of the work report should reflect the employee’s personal data, which is entered in strict accordance with the document presented by him, which is an identity card (passport). In the future, at a new place of work, the personnel inspector will check the authenticity of the employment record using this information, comparing it with a passport or other identification.
• The first page of the employment contract must be certified by the signature of the personnel inspector who first opened it, as well as the seal of the business entity that issued this document. Their absence may lead to the document being declared invalid.
• The entry in the work book about hiring must be closed with a corresponding notice of dismissal. If a new employee comes to work, and he has an open appointment, but there is no dismissal, then before hiring him he must be sent to his previous place of work so that the person in charge there makes the appropriate mark. You cannot open a new one without this, or immediately warn the employee that this job will be considered a part-time job.
• It is impossible to make entries in the labor record about bringing an employee to disciplinary sanctions for labor offenses committed by him. The only exception is punishment in the form of dismissal.
• All notes included in the work report are made on the basis of relevant instructions from management. When entering data, they should be reflected in full, without any reduction. This is prohibited by law.
• It is allowed to note in the labor record information about continuous length of service or information about the non-inclusion of certain periods in the length of service for calculating a pension.
• No corrections or cross-outs are permitted in this document. Corrections are only possible on the first page with personal data, for example, when changing your last name.
• Corrective entries can be made using separate new entries.

On the basis of what documents is an employment entry made?

Acceptance mark personnel specialist can only do so on the basis of an issued order from the company’s management, which is . His details must be indicated in the appropriate labor column.

If an employee goes to work for an entrepreneur, then the basis in this case for making a note about employment is the agreement concluded with him.

When hiring on a part-time basis, a record of this is made by the personnel inspector for the main job on the basis of a certificate submitted by the employee from his second place of work.

Sometimes, when a previously lost book is being restored, all entries that previously existed in the previous one are made by the inspector at the last place of work based on certified certificates from previous places of work submitted by the employee.

Attention! Other documents, for example, cannot be considered as a basis for making an entry in the labor record.

In what case can an employee work without being recorded in the work book?

The instructions require making a record of the employee's employment with the main employer if he has worked for the company for five or more days. When the period of work in the company is less than the established period, you do not need to make any employment records.

Notes on employment are not made in the labor office if the employee is hired part-time. Such entries are included in this form only if the employee submits a corresponding application.

Attention! It is also possible not to make an entry in the work book about hiring if the employee works on the basis of. In some cases, it is beneficial for both employees and the employer to enter into it.

At what point is an entry made in the work book?

The Labor Code establishes that the employer must issue a work report for each employee who has worked for him for more than five days. If a job opening for this employee is opened for the first time, then this must be done within a week from the date of admission.

Thus, if the person responsible for maintaining labor records did not make an appointment record within the first five days, and the employee during the same time decided to dismiss, then the absence of an appointment record will not constitute a violation of the established standards.

On the other hand, if a record was nevertheless made, then this will also not be considered a violation, since according to the Labor Rules, all information about hiring and dismissal must be entered into the document. Therefore, if an employee decides to quit, he will generally need to make a notice of dismissal.

How to correctly make an entry in a work book about employment 2019 sample

Sample letter for hiring director of LLC

When making a mark on the labor director’s form, there are several features. Its basis can be not only an order of acceptance, but also a decision of the owners, minutes of a meeting of founders, a decision of the sole owner, etc.

Also, the wording of the entry must exactly match the line in the specified document. As a result, it can be formulated not only as “Hired,” but also, for example, “Elected to a position,” etc.

Entry no.	date			Information about hiring, transfer to another job, qualifications, dismissal (indicating the reasons and with reference to the article, paragraph of the law)	Name, date and number of the document on the basis of which the entry was made
	Number	Month	Year
1	2			3	4
				Limited Liability Company "Kraska" (LLC "Kraska")
10	18	07	2019	Hired to the position of General Director.	Order No. 1-K dated July 18, 2019

Application for main job

Typically, an employee’s entry note must include information about the department, position, and order details.

Entrepreneurs are also responsible for maintaining their labor employees and make entries in them in a timely manner. But he is not obliged to draw up orders and instructions, so he can make a note about the receipt on the basis of the concluded employment agreement.

1	2			3	4
				Individual entrepreneur Stozhkov Vadim Sergeevich (IP Stozhkov V.S.)
6	18	07	2019	Hired as a security guard	Employment contract No. 6 dated July 18, 2019

Recruitment by transfer order sample

An entry in the employment record stating that the employee was hired by way of transfer can only be made if the notice of dismissal from his previous place states that he left by way of transfer. It should also contain a link to the required article of the Labor Code of the Russian Federation.

The formatting of the entry, in general, does not differ from the standard case, with the exception of the mention of transfer from another place.

1	2			3	4
				Limited Liability Company "Zarnitsa" (LLC "Zarnitsa")
3	18	07	2019	Accepted into the sales department as a sales consultant as a transfer from the limited liability company "Tradition"	Order No. 19-K dated July 18, 2019

When registering a part-time employee

When an employee comes to work part-time, his work record is kept by the main employer. The personnel officer from the main company can make a note about part-time work in it upon presentation of a certificate or extract from the order from the second organization.

Hiring an employee during vacation

When an employee is registered for the period of vacation of another, or for another reason that implies the conclusion of an employment agreement for a certain period, an entry in the work book about hiring is made according to standard rules. According to the position of Rostrud, there should be no mention in the labor contract that the employee was hired according to fixed-term contract.

Responsibility for incorrectly filling out the book

Current legislation implies several types of liability for errors in maintaining work records.

But in each case, the punishment falls on the responsible official, or on the organization itself:

• Disciplinary responsibility. It can be imposed on an employee for dishonest performance of his duties. At the same time, the enterprise must have an order or other document that assigns responsibilities for maintaining books to a specific employee, and he must be familiar with it. The application of punishment and its degree are determined solely by the company administration. This, first of all, should depend on the severity of the offense.
• Material liability. It arises due to the infliction of losses by the responsible person on the employee due to an incorrect entry in the work record. If by mistake an entry was made with incorrect wording, and this deprived the citizen of the opportunity to work, then the responsible person is obliged to independently compensate him for downtime based on average earnings.
• Criminal liability. This type of liability is imposed quite rarely. It can occur, in particular, for making an initially false entry, or making corrections to a document for personal gain. In this case, the perpetrator may be subject to various penalties, including imprisonment for up to two years.

Modern realities are such that citizens very actively use the right to freedom of choice of work, guaranteed by the basic law of the state: as a result, there are many entries in their work books and the information is different. And the qualifications of HR department employees are not always at the proper level, so questions often arise, what information is entered into the work book and how to formalize it correctly?

The main document of every officially working person is a work book. It contains information about the citizen’s qualifications, his change of employer and the positions held by the employee. There is also information about employee rewards and punishments. It is from the data indicated here that it is possible to restore, if necessary, the total length of service.

Now at the legislative level there is talk about the need to abolish this document as a relic of the Soviet past, they say, in the era digital technologies It is not appropriate to use archaic media. However, books were used not only in our state: they were also in many European and other countries. And the transition to a unified system for storing data on a citizen’s employment is, of course, a good thing, but on the scale of our country and the total working-age population it is very ambitious and time-consuming. Therefore, for now we continue to use the usual media of information about activities, and in order not to create confusion, we will try to do it correctly.

Title page design

Employee information may change over time. It is necessary to enter information about the changes that have occurred: change of last name or first name, acquisition of an additional specialty and education.

If the surname has changed, the old one is crossed out and the new one is entered - next to it on the line or on top. And on the cover with inside, the basis for the change of surname is recorded: data from the new passport or an extract from the marriage or divorce certificate. If the surname changes more than once, subsequent changes are made according to the same scheme.

Modern instructions for filling out a labor document (order of the Ministry of Labor of 2003) do not give precise instructions on where to enter information if there are not enough lines and space on the cover. Apparently, government officials did not take into account when drawing up the instructions that modern man has the right not only to freedom of work, but also to the free choice of a life partner and even a change of first and last name in connection with a change of gender.

On making entries in work books when changing the name of the organization

It’s not just citizens who change their first and last names. It happens that the employer changes its name. It is necessary to make an entry in the work book about the renaming of the organization.

This data fits into the job information section. In the third column, an entry is made that from such and such a date organization “X” has been renamed into organization “Y”, and in the fourth column the basis is written - the number of the resolution or order. As before, the full and abbreviated name of the organization is indicated.

a) last name, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;

b) education, profession, specialty - on the basis of documents on education, qualifications or the presence of special knowledge (when applying for a job that requires special knowledge or special training).

10. All entries about the work performed, transfer to another permanent job, qualifications, dismissal, as well as awards made by the employer, are entered into the work book on the basis of the relevant order (instruction) of the employer no later than a week, and in case of dismissal - on the day of dismissal and must correspond exactly to the text of the order (instruction).

11. All entries in the work book are made without any abbreviations and have their own serial number within the appropriate section.

12. The employer is obliged to familiarize the owner with each entry made in the work book about work performed, transfer to another permanent job and dismissal, against signature in his personal card, which repeats the entry made in the work book.

(see text in the previous edition)

13. The work book is filled out in the manner approved by the Ministry of Labor and social protection Russian Federation.

(see text in the previous edition)

14. Entries in the work book about the reasons for termination of the employment contract are made in strict accordance with the wording of the Labor Code

15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of the employment contract at the initiative of the employer and due to circumstances beyond the will of the parties (clauses 4 and this article)), an entry is made in the work book about dismissal (termination of employment contract) with reference to the relevant paragraph of part one of this article.

(see text in the previous edition)

16. When terminating an employment contract at the initiative of the employer, an entry about dismissal (termination of the employment contract) is made in the work book with reference to the relevant paragraph of Article 81

17. When an employment contract is terminated due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.

18. When terminating an employment contract on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, an entry about dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, paragraph of the Labor Code of the Russian Federation or other federal law.

19. Upon termination of an employment contract with an employee who, in accordance with a court verdict, has been deprived of the right to hold certain positions or engage in certain activities and has not served his sentence, an entry is made in the work book about on what basis, for what period and what position he was deprived of. the right to occupy (what activities one is deprived of the right to engage in).

20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of main work in the work book on the basis of a document confirming part-time work.

21. The following entry is also made in the work book at the place of work, indicating the relevant documents:

A) on the time of military service in accordance with the Federal Law "On Military Duty and Military Service", as well as on the time of service in internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, emergency situations and liquidation of consequences natural Disasters, institutions and bodies of the penal system, tax police authorities, authorities for control over the circulation of narcotic drugs and psychotropic substances and customs authorities;

(see text in the previous edition)

22. Relevant entries made in the work book of persons released from work (position) in connection with illegal conviction or suspended from office in connection with illegal recruitment criminal liability established, respectively, by an acquittal or a resolution (ruling) on ​​the termination of a criminal case due to the absence of a crime, the absence of corpus delicti in the act, or the lack of proof of their participation in the commission of a crime, are declared invalid. The employer, upon a written application from the employee, issues him a duplicate work book without the entry declared invalid. A duplicate of the work book is issued to the specified persons in the manner established by these Rules.

In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work stating that the time worked during this period is not counted towards continuous work experience. This entry is made in the work books at the end of the actual term of serving the sentence, which is established according to certificates from the internal affairs bodies.